Medical Student Organization Assistance Initiative
The Medical Student Organization Assistance Initiative will support medical student organizations in the form of individual awards up to $7,500 per organization. The initiative aligns with NBME's Learner Support strategy. This work specifically aligns with NBME’s vision of advancing the healthcare workforce through development of future healthcare leaders and also responds directly to needs expressed by the student community. Funds will support critical projects and/or events acknowledging organizational milestones such as significant anniversaries of student groups. Student organizations that are officially recognized by their institutions are eligible to apply.
NBME is launching a pilot giving program, the Community Impact Employee Referral Program, that enables employees to recommend funding to support public health and health equity organizations or projects. This program advances our Community Collaborations and Contributions (C3) strategy that promotes health equity. For this pilot initiative, we are setting aside $15,000.
NBME staff can nominate organizations to receive the donations through September 15. The C3 unit will review applications and determine donating organizations by October 15 and awards will be made by December 2025.
Selection of organizations will be based on the evaluation of:
- Demonstrated focus on health equity and/or public health
- Geographic and demographic diversity
- Actual or proposed impact of funds requested
- Total number of applications and requested funds
While staff can volunteer at nominated organizations, NBME staff cannot be paid employees of the organization or receive any financial interest from the organization.
Due to the volume of applications, organizations may receive less than the requested amount (minimum $500). Donations will only be confirmed after due diligence is completed on the organizations.
Presentations are approved in two phases:
- Proposal / Abstract Approval (This Form) - This is the initial proposal, abstract, and/or related data used for submitting to conferences.
- Full Presentation Approval (Additional Form Sent Later) - This is the final version that you will be presenting, including any papers, slides, etc..
This form will be used for Presentation Proposal / Abstract Approvals. To upload your full presentation, an additional form will be sent to you to complete at your leisure. A notification will be sent 3 weeks prior to your conference date as a reminder to upload your materials if not already completed.
Proposal / Abstract Approval Timelines
Please budget about 2 weeks for the initial review process.
- VPs, Program Owners, and/or other reviewers complete their reviews within one week of assignment.
- The presentation is assigned to an SVP for final review and approval. The final review and approval is due within one week of assignment.
- The review decision is communicated to the submitter via email from submittable@nbme.org and will include any comments from the submission review process.
Full Presentation Approval Timelines
An additional form will be sent to you to complete at your leisure once your initial proposal has been accepted. A reminder will be sent three weeks prior to your conference date to upload your final materials if not yet completed.
For full presentations uploaded via the additional form, please budget at least 2 weeks for a full paper presentation, and 1 week for slide presentations.
Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.
Please budget about 2 weeks for the publication review process. We allow the VP & Programmatic Reviewer 1 week to review and approve the submission prior to it being assigned to a SVP Reviewer. The SVP Reviewer has 1 week to review and provide the final decision on the submission.
If a time-sensitive decision is needed, please contact the Office of Research Strategy Staff immediately at ORS@nbme.org so we may assist in expediting the process.
Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.
2026 NBME® Hubbard Award
Created in 1983, the John P. Hubbard Award is given annually to individuals who make outstanding contributions to the pursuit of excellence in the field of assessment in medical education.
ELIGIBILITY
To receive consideration for the award, a successful candidate will have demonstrated outstanding achievement in ALL of the following areas:
- A substantial record of fostering the development of evaluation methods and/or measurement techniques
- Personal contributions to basic or applied research in the creation or improvement of assessment methodology
- Accomplishment in improving the quality of evaluation at an organizational level
- Contributions through the education or mentoring of students, colleagues, fellows, or graduate students, to further progress in evaluation.
(Recognition of contributions to medicine in curricular development, instructional methodology or medical training methods is not the primary purpose of the award.)
MAKE A NOMINATION
To nominate an outstanding individual for their excellence in the field of assessment in medical education a letter of nomination is to be submitted from a primary sponsor specifically addressing the nominee's achievements in relation to the eligibility criteria and is to be accompanied by the nominee's current curriculum vitae.
The Award Committee will select finalists. Nominators of finalists may be asked to submit additional information.
Direct all inquiries to:
Email: HubbardAward@nbme.org
*Please note that individuals currently employed as NBME staff members are not eligible for nomination, and contributions to the field of medical evaluation during employment by the NBME will not be included in consideration for the Hubbard Award.
HOW TO SUBMIT YOUR NOMINATION
One nomination letter is to be submitted from a primary sponsor specifically addressing the nominee's achievements relative to the eligibility criteria. The primary sponsor must also submit the nominee's current curriculum vitae with the nomination letter. However, we welcome nomination letters for candidates nominated by a primary sponsor and co-sponsors. In that case, we request that the primary sponsor, as the main point of contact, combine all nomination letters into one file for upload. All documents to be uploaded must be in PDF format.
If you have not previously used Submittable, please create a profile by clicking here: https://nbme.submittable.com/signup. Once you have completed this step, complete the application form and follow the instructions for uploading your information and application document.
If you have previously used the Submittable platform for other grant or review work for NBME, your submissions will be connected to the user email address on file. Your submissions will appear on your dashboard labeled with the title of your submission and the associated submission ID number. To sign in to your Submittable account, please access the platform here: https://nbme.submittable.com/login.