Presentations are approved in two phases:
- Proposal / Abstract Approval (This Form) - This is the initial proposal, abstract, and/or related data used for submitting to conferences.
- Full Presentation Approval (Additional Form Sent Later) - This is the final version that you will be presenting, including any papers, slides, etc..
This form will be used for Presentation Proposal / Abstract Approvals. To upload your full presentation, an additional form will be sent to you to complete at your leisure. A notification will be sent 3 weeks prior to your conference date as a reminder to upload your materials if not already completed.
Proposal / Abstract Approval Timelines
Please budget about 2 weeks for the initial review process.
- VPs, Program Owners, and/or other reviewers complete their reviews within one week of assignment.
- The presentation is assigned to an SVP for final review and approval. The final review and approval is due within one week of assignment.
- The review decision is communicated to the submitter via email from submittable@nbme.org and will include any comments from the submission review process.
Full Presentation Approval Timelines
An additional form will be sent to you to complete at your leisure once your initial proposal has been accepted. A reminder will be sent three weeks prior to your conference date to upload your final materials if not yet completed.
For full presentations uploaded via the additional form, please budget at least 2 weeks for a full paper presentation, and 1 week for slide presentations.
Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.
Please budget about 2 weeks for the publication review process. We allow the VP & Programmatic Reviewer 1 week to review and approve the submission prior to it being assigned to a SVP Reviewer. The SVP Reviewer has 1 week to review and provide the final decision on the submission.
If a time-sensitive decision is needed, please contact the Office of Research Strategy Staff immediately at ORS@nbme.org so we may assist in expediting the process.
Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.
2026 NBME® Hubbard Award
Created in 1983, the John P. Hubbard Award is given annually to individuals who make outstanding contributions to the pursuit of excellence in the field of assessment in medical education.
ELIGIBILITY
To receive consideration for the award, a successful candidate will have demonstrated outstanding achievement in ALL of the following areas:
- A substantial record of fostering the development of evaluation methods and/or measurement techniques
- Personal contributions to basic or applied research in the creation or improvement of assessment methodology
- Accomplishment in improving the quality of evaluation at an organizational level
- Contributions through the education or mentoring of students, colleagues, fellows, or graduate students, to further progress in evaluation.
(Recognition of contributions to medicine in curricular development, instructional methodology or medical training methods is not the primary purpose of the award.)
MAKE A NOMINATION
To nominate an outstanding individual for their excellence in the field of assessment in medical education a letter of nomination is to be submitted from a primary sponsor specifically addressing the nominee's achievements in relation to the eligibility criteria and is to be accompanied by the nominee's current curriculum vitae.
The Award Committee will select finalists. Nominators of finalists may be asked to submit additional information.
Direct all inquiries to:
Email: HubbardAward@nbme.org
*Please note that individuals currently employed as NBME staff members are not eligible for nomination, and contributions to the field of medical evaluation during employment by the NBME will not be included in consideration for the Hubbard Award.
HOW TO SUBMIT YOUR NOMINATION
One nomination letter is to be submitted from a primary sponsor specifically addressing the nominee's achievements relative to the eligibility criteria. The primary sponsor must also submit the nominee's current curriculum vitae with the nomination letter. However, we welcome nomination letters for candidates nominated by a primary sponsor and co-sponsors. In that case, we request that the primary sponsor, as the main point of contact, combine all nomination letters into one file for upload. All documents to be uploaded must be in PDF format.
If you have not previously used Submittable, please create a profile by clicking here: https://nbme.submittable.com/signup. Once you have completed this step, complete the application form and follow the instructions for uploading your information and application document.
If you have previously used the Submittable platform for other grant or review work for NBME, your submissions will be connected to the user email address on file. Your submissions will appear on your dashboard labeled with the title of your submission and the associated submission ID number. To sign in to your Submittable account, please access the platform here: https://nbme.submittable.com/login.
Strategic Educators Enhancement Fund (SEEF) Fellowship Call for Letters of Intent
To support early career medical educators seeking to develop skills in medical education and assessment research, NBME is announcing the third cohort of the Strategic Educators Enhancement Fellowship (SEEF) Program. Supporting the medical education and assessment science communities is the driving force behind our work at NBME. While centered on assessment of physicians, our focus encompasses the spectrum of health professionals along the continuum of education, training and practice and includes research in evaluation as well as development of assessment instruments.
To support our mission and in recognition of our valuable collaboration with medical education, NBME is pleased to announce the third cohort of the Strategic Educators Enhancement Fellowship (SEEF) Program. The primary goal of the Fellowship is to provide an opportunity for medical school faculty to enhance their skills in assessment research and work collaboratively with NBME scientists to develop new approaches to medical education assessment.
Goals of the Program:
This fellowship is a project-based faculty development program that has been established to:
- Foster professional development and career development of early career faculty (assistant professors)
- Promote assessment-focused scholarship about innovative approaches that will enhance the assessment of individuals across the continuum of medical education and in active independent practice
- Support a cohort of faculty who will work as small teams with NBME staff and invited faculty mentors (Jennifer R. Kogan, MD, Perelman School of Medicine, The University of Pennsylvania and Larry D. Gruppen, PhD, University of Michigan Medical School) to identify and develop questions and a research project that fall within one of the following themes:
o Technology-enhanced simulation assessment in medical education
o AI in medical education/assessment
o Measuring student progress and learning through formative testing
o Clinical reasoning and communication skill development
A successful fellowship outcome is a scholarly presentation or publication.
To achieve the Fellowship goals, eight (8) individuals will be selected to form two education and assessment-focused research cohorts that will be led by NBME and collaborating faculty mentors. Each member of the cohort will be expected to make meaningful contributions to the project team.
The Fellowship will train the cohort of faculty to use the rich information and subject matter expertise of the NBME; to operate effectively in an educational team; to communicate outcomes to a broad range of audiences; and to work as a community to conceptualize new approaches to assessment. Learning to work in this type of network is challenging and involves a willingness to collaborate and learn with and from a research group.
Eligibility:
Faculty who are early in their medical education research career (rank of assistant professor) are encouraged to apply.
Expectations:
- Commitment of up to 18 months for Fellowship activitites
- Travel to Philadelphia 3-4 times during the Fellowship program (travel costs will be sponsored by the NBME)
- Attend every in-person session and participate in monthly Zoom meetings
- Actively engage in the cohort and contribute proportionately to the work of the team and development of a scholarly product
- Collaboratively develop research questions and scholarly presentation or publication
- Present at an NBME conference or symposium
- NBME will sponsor Fellows to present at national conferences, subject to budget availability
- Conduct a formal presentation within their institution, for example:
o educational grand rounds
o institutional education symposium
o educational research day
o faculty development workshops
Application:
1. Applicants will be asked to submit in 12-point type a Letter of Intent (maximum of 1000 words) that addresses the following required headings:
- Motivation to apply to the Fellowship
- Which of the 2025 SEEF research themes speak to you? Please describe the alignment of our research themes with your current professional responsibilities.
- Strengths you would bring to the team. For example, describe what makes your background and experience unique and will offer meaningful contributions to the Fellowship. Provide examples of your leadership and communication skills as well as ability to manage conflict and leverage networks.
- How your participation would contribute to your career development and support your institution. How you plan to apply the medical education assessment knowledge gained from the experience for your professional growth.
2. CV
3. Letter of Commitment from Academic Chair or Dean confirming allocation of .1 FTE plus time away to participate in the Fellowship program
Evaluation Criteria:
- Strength and fit of the proposed submission with the goals of the SEEF program
- Communication of individual motivation and specific team contribution
- Alignment to current professional responsibilities
- Detailed vision of how to apply the experience to further your career path and support your institution
- Clarity of writing and proposal organization
- Commitment of proposed Fellow’s educational institution
The NBME selection panel will review applications and make awards based on the stated evaluation criteria as well as considerations that promote a diverse team of faculty Fellows (e.g., geography, school size, school type, and backgrounds/experiences).
Applicants will be notified of fellowship decisions in December 2025.
DEADLINE FOR RECEIPT OF APPLICATION: September 12, 2025
For more information:
Email: NBMESEEFfellowship@nbme.org