2025 NBME® Hubbard Award

Created in 1983, the John P. Hubbard Award is given annually to individuals who make outstanding contributions to the pursuit of excellence in the field of assessment in medical education.

ELIGIBILITY

To receive consideration for the award, a successful candidate will have demonstrated outstanding achievement in ALL of the following areas:

• A substantial record of fostering the development of evaluation methods and/or measurement techniques
• Personal contributions to basic or applied research in the creation or improvement of assessment methodology
• Accomplishment in improving the quality of evaluation at an organized level
• Contributions through the education or mentoring of students, colleagues, fellows, or graduate students, to further progress in evaluation.

(Recognition of contributions to medicine in curricular development, instructional methodology or medical training methods is not the primary purpose of the award.)

MAKE A NOMINATION

To nominate an outstanding individual for their excellence in the field of assessment in medical education a letter of nomination is to be submitted from a primary sponsor specifically addressing the nominee's achievements in relation to the eligibility criteria and is to be accompanied by the nominee's current curriculum vitae.

The Award Committee will select finalists. Nominators of finalists may be asked to submit additional information.

Direct all inquiries to:

Email: HubbardAward@nbme.org

*Please note that individuals currently employed as NBME staff members are not eligible for nomination, and contributions to the field of medical evaluation during employment by the NBME will not be included in consideration for the Hubbard Award.

HOW TO SUBMIT YOUR NOMINATION 

One nomination letter is to be submitted from a primary sponsor specifically addressing the nominee's achievements relative to the eligibility criteria. The primary sponsor must also submit the nominee's current curriculum vitae with the nomination letter.  However, we welcome nomination letters for candidates nominated by a primary sponsor and co-sponsors. In that case, we request that the primary sponsor, as the main point of contact, combine all nomination letters into one file for upload. All documents to be uploaded must be in PDF format. 

If you have not previously used Submittable, please create a profile by clicking here: https://nbme.submittable.com/signup. Once you have completed this step, complete the application form and follow the instructions for uploading your information and application document.

If you have previously used the Submittable platform for other grant or review work for NBME, your submissions will be connected to the user email address on file. Your submissions will appear on your dashboard labeled with the title of your submission and the associated submission ID number. To sign in to your Submittable account, please access the platform here: https://nbme.submittable.com/login.

Submissions are welcome until 9/27/2024.

APPLICATION INSTRUCTIONS

The application has two components: content that will be submitted via question prompts in Submittable and content that should be uploaded as a single combined PDF document in Submittable. 

TO BE COMPLETED IN SUBMITTABLE

Applicant Institution

Institution Contact / Principal Investigator

• This individual will be responsible for submitting the application and will receive notifications regarding application status.

Institution’s Authorized Representative 

• This individual or office contact has responsibility for reviewing and signing contracts and is usually an organization’s contracts or grants administrator.

Acknowledgement of non-commercialization

• As part of NBME’s philanthropic programs, the Emerging Innovators Grant Program supports the medical education and assessment communities to drive future innovations. The Program is not intended to support work to develop commercialized assessment products or services. The Emerging Innovators Grant Program selection committee will not consider any such proposals for funding. 

Abstract (350 word maximum)

• Describe the specific aims of the proposed project as well as any other applicable long-term objectives. Include a brief description of the research design and methods for achieving the stated goals. Address how this proposal meets the theme of this year’s call for application.
• Write in plain language, so a reviewer without a research background will be able to understand the importance of the project.

DOCUMENT UPLOAD

Please upload a single PDF which combines the following documents together.

1. Program Description. (Maximum of 6 pages.) 
2. Proposal Budget. (See attached template.)
3. Detailed Project Timeline. (Maximum of 1 page.)
4. Curriculum Vitae from each member of the team.
5. Existing IRB approvals or any IRB applications in process, as applicable.
6. Letter(s) of Support from institutional leadership. 

1. Program Description

• Describe your proposed project according to the prompts below. The description should be double spaced and written in 12-point font with 1-inch margins. If references are cited, this will not be considered part of the page count.  (Maximum of 6 pages.)

 Introduction

• Why is the topic important to medical education assessment? 
• How does the project impact issues related to diversity, equity, and/or inclusion?
• Please cite literature on what is already known about the topic and how this identifies the existing gap.
• A clear statement of hypothesis (if a research study) or a clear description of project scope and purpose (if an implementation project).

 Methods/Materials

• Description of a methodology that is appropriate to the question(s) or project plan. 
• A clear and detailed study design / implementation plan including elements such as: a description of population to be studied or involved, the types of instruments or techniques planned for measurement with a rationale, including any validity evidence for the instruments selected, and if instruments or materials are to be developed, how this is feasible for the scope and timetable of the project. 

 Evaluation/Analysis

• An evaluation plan that is appropriate for the study design and one that links to the anticipated outcomes and results.
• Rationale for the evaluation(s) or statistical methods selected. 

 Anticipated Outcomes and Results

• Discussion of the anticipated primary and any relevant secondary outcomes and how they will contribute to greater diversity, equity, and/or inclusion in medical education assessment. 

 Collaboration and Mentoring

• A description of the proposed mentor/mentee relationship(s). Explain what each will bring to the project and/or will gain during the project.
• Explain how you will involve diverse stakeholders (e.g., organizations, students, educators, perspectives) in this process (if applicable).

 Future steps

• Description of the next steps (for example, scale up or further funding potential), generalized use of the project results or findings, or potential integration into other learning settings. 

 Citations

• Use any format for reference citations.
• This section does not count toward the program description page limit.

 2. Budget 

• Please use the template to create a clear breakdown of the budget, including itemized expenses and justification for each cost. Indirect costs may not exceed 10% of the total requested grant amount. 

 3. Detailed Timeline 

• Please include a project plan outlining key milestones, activities and deliverables, preferably as visual timeline. The timeline should not exceed one page. 

 4. Curriculum Vitae

• Please include a current CV for each member of the research team.

 5. Existing IRB approvals or any IRB applications in process

• Please include any documents related to IRB application or approval.

 6. Letter(s) of Support

• Please include one or more letter(s) of support from institutional leadership (Division/Department Director, Dean, other program leader, etc.) for the project and for endorsement of the PI’s involvement in the project. 

 PROPOSAL EVALUATION 

Proposals will be evaluated based on the following factors:

• Thematic alignment to the call for proposals.  
• The potential to address at least one outcome related to DEI in medical education.  
• Feasibility of achieving the project’s intended aims, including demonstration of the appropriate skill level of the proposed team, available technology, mentorship, resources, and program evaluation plan.  
• Potential for meaningful impact at the institution and beyond, including scalability within medical education. 
• Collaboration among departments (disciplines), faculty members, or institutions. Additional consideration will be given to collaborations that include meaningful roles for medical students, residents, fellows and/or individuals who are underrepresented in medicine (including but not limited to race, ethnicity, gender, sexual orientation, physical ability, learning ability, and first-generation or socioeconomic status).  

HOW TO SUBMIT YOUR COMPLETED PROPOSAL 

All documents to be uploaded should be in PDF format and submitted as one document. You are required to submit both a blinded and an identified copy of your proposal. Blinded versions should redact or omit any identifying names of individuals and institutions.

All submissions are due by Wednesday, August 21, 2024 at 11:59 p.m. (Eastern US)

If you have any questions or concerns, please feel free to email NBMEInnovatorsGrant@nbme.org. 

2024-25 NBME Call for Nominations

July 2024

On behalf of the NBME Board of Directors, the NBME Governance and Nominating Committee is seeking nominations for members for the NBME Council and Board of Directors. The NBME Council provides advice and counsel to the NBME Board of Directors and staff on issues of relevance to the organization and its stakeholders. The NBME Council works in both a proactive and reactive capacity through synchronous and asynchronous exchange of ideas. The NBME Board of Directors is the leadership and fiduciary body of NBME. The NBME Council and Board of Directors comprise individuals who bring diverse expertise, perspectives, and representation from across key stakeholder groups and provide insight into topics of interest to NBME, including current, emerging and future issues in assessment and medical education.

Nominations materials are due no later than September 20, 2024. The nominations will be reviewed by the Governance and Nominating Committee in winter of 2024-25.

NBME recognizes the benefits inherent within a diverse community of officers, directors, and representatives. In a desire to reflect this diversity, NBME seeks individuals with varied experiences, perspectives and backgrounds across region, race, gender, age, and identity. We invite nominations of individuals in all career phases and professions.

We particularly encourage candidates:

-who represent the public perspective on healthcare and healthcare providers;

-whose work and interests focus on inter-professional teamwork;

-who work on the forefront of innovation in healthcare and assessment, such as:

• working in health system management and administration,
• working in information technology used in the healthcare and assessment space, and
• innovating in assessment and education.

If you have any questions, please contact us.

Nomination Process

NBME appreciates your careful consideration of the request for nominations. To facilitate the efforts of the Governance and Nominating Committee during its deliberations, please complete the following submission form in full. Not every question will apply to every nominee. If you have any questions, please contact us (NBMEGovernance@nbme.org).

Nominate Yourself

• Complete the online form in full.
• You will be required to upload a CV or resume (file type: PDF, DOC, or DOCX, file size < 400mb).

Nominate Someone Else

• Please forward this Nominee Application to the nominee.
• Please consider providing a letter of support to the nominee.
• Please do not apply on behalf of someone else.

Nominees are reviewed and selected by the NBME Governance and Nominating Committee and are elected by the NBME Board of Directors in February 2025. Invitations to serve are extended to new members in February and March. Terms of new members will begin in March/April 2025 and they will be invited to attend the NBME annual meeting in March 2025 in Philadelphia. If you have any questions, please contact us (NBMEGovernance@nbme.org). Thank you for your interest in supporting the work of NBME.

You can stop and return to the application at any time before submitting. If you require edits to an already submitted application, please contact NBMEGovernance@nbme.org to request your application be re-opened.