Presentations are approved in two phases:
- Proposal / Abstract Approval (This Form) - This is the initial proposal, abstract, and/or related data used for submitting to conferences.
- Full Presentation Approval (Additional Form Sent Later) - This is the final version that you will be presenting, including any papers, slides, etc..
This form will be used for Presentation Proposal / Abstract Approvals. To upload your full presentation, an additional form will be sent to you to complete at your leisure. A notification will be sent 3 weeks prior to your conference date as a reminder to upload your materials if not already completed.
Proposal / Abstract Approval Timelines
Please budget about 2 weeks for the initial review process.
- VPs, Program Owners, and/or other reviewers complete their reviews within one week of assignment.
- The presentation is assigned to an SVP for final review and approval. The final review and approval is due within one week of assignment.
- The review decision is communicated to the submitter via email from submittable@nbme.org and will include any comments from the submission review process.
Full Presentation Approval Timelines
An additional form will be sent to you to complete at your leisure once your initial proposal has been accepted. A reminder will be sent three weeks prior to your conference date to upload your final materials if not yet completed.
For full presentations uploaded via the additional form, please budget at least 2 weeks for a full paper presentation, and 1 week for slide presentations.
Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.
Please budget about 2 weeks for the publication review process. We allow the VP & Programmatic Reviewer 1 week to review and approve the submission prior to it being assigned to a SVP Reviewer. The SVP Reviewer has 1 week to review and provide the final decision on the submission.
If a time-sensitive decision is needed, please contact the Office of Research Strategy Staff immediately at ORS@nbme.org so we may assist in expediting the process.
Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.
NBME Philanthropy Funding Application
For years, NBME has been vested in philanthropic giving and contributions, sponsoring several initiatives which support our mission and advance the field of assessment science. Initiatives include the Stemmler Fund, Latin America Grants and Strategic Educators Enhancement Fund (SEEF).
In 2022, NBME developed a philanthropy strategy focusing on four target areas for our giving. NBME’s philanthropy strategy target areas over the next few years will:
- Advance assessment and medical education research;
- Provide resources to fortify the success of traditionally underserved learners;
- Support capacity building and resources for pathway (pipeline) programs to impact diversity, equity, and inclusion in the medical and assessment professions; and
- Give locally to organizations that advance health equity and access and other social determinants of health to strengthen health outcomes for Philadelphia communities.
Philanthropic Giving
Our giving and grantmaking will be to organizations advancing the above priorities
Current policy: In 2018 NBME adopted a policy regarding donations, Discretionary Charitable Giving Policy, which governs discretionary giving by the organization. Under the policy, requests for discretionary giving are made to the Philanthropy Office with review by Legal Services and written approval provided by the Senior Vice President, Office of General Counsel and Organizational Affairs. Any charitable giving over $5,000 must be approved by the President.
APPLICATION INSTRUCTIONS
The application has two components: content that will be submitted via question prompts in Submittable and content that should be uploaded as a single combined PDF document in Submittable.
TO BE COMPLETED IN SUBMITTABLE
Applicant Institution
Institution Contact / Principal Investigator
- This individual will be responsible for submitting the application and will receive notifications regarding application status.
Institution’s Authorized Representative
- This individual or office contact has responsibility for reviewing and signing contracts and is usually an organization’s contracts or grants administrator.
Acknowledgement of non-commercialization
- As part of NBME’s philanthropic programs, the Emerging Innovators Grant Program supports the medical education and assessment communities to drive future innovations. The Program is not intended to support work to develop commercialized assessment products or services. The Emerging Innovators Grant Program selection committee will not consider any such proposals for funding.
Abstract (350 word maximum)
- Describe the specific aims of the proposed project as well as any other applicable long-term objectives. Include a brief description of the research design and methods for achieving the stated goals. Address how this proposal meets the theme of this year’s call for application.
- Write in plain language, so a reviewer without a research background will be able to understand the importance of the project.
DOCUMENT UPLOAD
Please upload a single PDF which combines the following documents together.
- Program Description. (Maximum of 6 pages.)
- Proposal Budget. (See attached template.)
- Detailed Project Timeline. (Maximum of 1 page.)
- Curriculum Vitae from each member of the team.
- Existing IRB approvals or any IRB applications in process, as applicable.
- Letter(s) of Support from institutional leadership.
1. Program Description
- Describe your proposed project according to the prompts below. The description should be double spaced and written in 12-point font with 1-inch margins. If references are cited, this will not be considered part of the page count. (Maximum of 6 pages.)
Introduction
- Why is the topic important to medical education assessment?
- How does the project impact issues related to diversity, equity, and/or inclusion?
- Please cite literature on what is already known about the topic and how this identifies the existing gap.
- A clear statement of hypothesis (if a research study) or a clear description of project scope and purpose (if an implementation project).
Methods/Materials
- Description of a methodology that is appropriate to the question(s) or project plan.
- A clear and detailed study design / implementation plan including elements such as: a description of population to be studied or involved, the types of instruments or techniques planned for measurement with a rationale, including any validity evidence for the instruments selected, and if instruments or materials are to be developed, how this is feasible for the scope and timetable of the project.
Evaluation/Analysis
- An evaluation plan that is appropriate for the study design and one that links to the anticipated outcomes and results.
- Rationale for the evaluation(s) or statistical methods selected.
Anticipated Outcomes and Results
- Discussion of the anticipated primary and any relevant secondary outcomes and how they will contribute to greater diversity, equity, and/or inclusion in medical education assessment.
Collaboration and Mentoring
- A description of the proposed mentor/mentee relationship(s). Explain what each will bring to the project and/or will gain during the project.
- Explain how you will involve diverse stakeholders (e.g., organizations, students, educators, perspectives) in this process (if applicable).
Future steps
- Description of the next steps (for example, scale up or further funding potential), generalized use of the project results or findings, or potential integration into other learning settings.
Citations
- Use any format for reference citations.
- This section does not count toward the program description page limit.
2. Budget
- Please use the template to create a clear breakdown of the budget, including itemized expenses and justification for each cost. Indirect costs may not exceed 10% of the total requested grant amount.
3. Detailed Timeline
- Please include a project plan outlining key milestones, activities and deliverables, preferably as visual timeline. The timeline should not exceed one page.
4. Curriculum Vitae
- Please include a current CV for each member of the research team.
5. Existing IRB approvals or any IRB applications in process
- Please include any documents related to IRB application or approval.
6. Letter(s) of Support
- Please include one or more letter(s) of support from institutional leadership (Division/Department Director, Dean, other program leader, etc.) for the project and for endorsement of the PI’s involvement in the project.
PROPOSAL EVALUATION
Proposals will be evaluated based on the following factors:
- Thematic alignment to the call for proposals.
- The potential to address at least one outcome related to DEI in medical education.
- Feasibility of achieving the project’s intended aims, including demonstration of the appropriate skill level of the proposed team, available technology, mentorship, resources, and program evaluation plan.
- Potential for meaningful impact at the institution and beyond, including scalability within medical education.
- Collaboration among departments (disciplines), faculty members, or institutions. Additional consideration will be given to collaborations that include meaningful roles for medical students, residents, fellows and/or individuals who are underrepresented in medicine (including but not limited to race, ethnicity, gender, sexual orientation, physical ability, learning ability, and first-generation or socioeconomic status).
HOW TO SUBMIT YOUR COMPLETED PROPOSAL
All documents to be uploaded should be in PDF format and submitted as one document. You are required to submit both a blinded and an identified copy of your proposal. Blinded versions should redact or omit any identifying names of individuals and institutions.
All submissions are due by Monday, July 1, 2024 at 11:59 p.m. (Eastern US)
If you have any questions or concerns, please feel free to email NBMEInnovatorsGrant@nbme.org.