2024 Latin American Grant Program of National Board of Medical Examiners®

 

 

APPLICATION INSTRUCTIONS

The application has two components: (1) content that will be submitted via question prompts in Submittable and (2) content that should be uploaded as a single combined PDF document in Submittable. 

 

TO BE COMPLETED IN SUBMITTABLE

Applicant Institution

The primary applicant institution must be a medical school/training program providing medical education at either the undergraduate and/or the residency level. 

Institution Contact / Principal Investigator

This individual will be responsible for submitting the application and will receive notifications regarding application status.

Institution’s Authorized Representative 

This individual or office contact has responsibility for reviewing and signing contracts and is usually an organization’s contracts or grants administrator. 

Acknowledgement of Non-Commercialization

As part of NBME’s philanthropic programs, the Latin American Grant Program supports the medical education and assessment communities to drive future innovations. The Program is not intended to support work to develop commercialized assessment products or services. The Latin American Grant Program selection committee will not consider any such proposals for funding. 

 

Abstract (350 word maximum)

  • Describe the specific aims of the proposed project as well as any other applicable long-term objectives. Include a brief description of the research design and methods for achieving the stated goals. 
  • Write in plain language, so a reviewer without a research background will be able to understand the importance of the project.

 

DOCUMENT UPLOAD

Please upload a single PDF which combines the following documents together.

1. Program Description. (Maximum of 6 pages.) 

2. Proposal Budget. (See template at https://contributions.nbme.org/contribution/applying-latam)

3. Detailed Project Timeline. (Maximum of 1 page.)

4. Bio Sketch from each member of the team. (See template at https://contributions.nbme.org/contribution/applying-latam)

5. Existing IRB approvals or any IRB applications in process, as applicable.

6. Letter(s) of Support from institutional leadership. 

 

1. Program Description

Describe your proposed project according to the prompts below. The description should be double-spaced and written in 12-point font with 1-inch margins. If references are cited, this will not be considered part of the page count. 

(Maximum of 6 pages.)

 

Introduction and Project Aims

  • Why is the topic important to medical education assessment in your discipline, institution, country or region? 
  • Please cite literature on what is already known about the topic and how this identifies the existing gap.
  • A clear statement of specific aims. 

 

Methods and Materials (Data Collection)

  • Description of a methodology that is appropriate to the question(s) or project plan. 
  • A clear and detailed study design / implementation plan including elements such as: a description of population to be studied or involved, the types of instruments or techniques planned for measurement with a rationale, including any validity evidence for the instruments selected, and if instruments or materials are to be developed, how this is feasible for the scope and timetable of the project. 

 

Data Analysis and/or Program Evaluation

  • An evaluation plan that is appropriate for the study design and one that links to the anticipated outcomes and results.
  • Rationale for the evaluation(s) or statistical methods selected. 

 

Anticipated Outcomes and Results

  • Discussion of the anticipated primary and any relevant secondary outcomes and how they will contribute to improvements in medical education assessment at institutional and/or systemic levels. 
  • Please include plans for generalizability, sustainability, and scholarly dissemination of your proposed project.  

 

Collaboration and Mentoring

  • A description of the proposed collaboration among institutions. Explain what each institution will bring to the project and/or will gain during the project.
  • A description of the proposed collaboration among individuals. Explain what each member of the research team will bring to and/or will gain during the project.
  • Explain how you will involve diverse stakeholders (e.g., organizations, students, educators, perspectives) in this process (if applicable).
  • Highlight any mentoring relationships among the project team, as applicable. 

 

Future Steps

Description of the next steps (for example, wider distribution or further research potential), generalized use of the project results or findings, or potential integration into other learning settings. 

 

Citations

  • Use any format for reference citations.
  • This section does not count toward the program description page limit.

 

2. Budget 

Please use the template to create a clear breakdown of the budget, including itemized expenses and justification for each cost. Indirect costs may not exceed 10% of the total requested grant amount. 

 

3. Detailed Timeline 

Please include a project plan outlining key milestones, activities and deliverables, preferably as visual timeline. The timeline should not exceed one page. 

 

4. Bio Sketch

Please complete the bio sketch form for each member of the research team.

 

5. Existing IRB approvals or any IRB applications in process

Please include any documents related to IRB application or approval.

 

6. Letter(s) of Support

Please include one or more letter(s) of support from institutional leadership (Division/Department Director, Dean, other program leader, etc.) from each institution involved in the project and for endorsement of the institution's and PI’s involvement in the project. 

 

 

PROPOSAL EVALUATION 

Proposals will be evaluated based on the following factors:

  • Feasibility of achieving the project’s intended aims, including demonstration of the appropriate skill level of the proposed team, available technology, resources, and program evaluation plan.  
  • Potential for meaningful impact at the institutions and beyond, including scalability within medical education. 
  • Collaboration among institutions, regions, or countries. Additional consideration will be given to collaborations that include meaningful mentorship for medical students, residents, and/or junior faculty.

 

HOW TO SUBMIT YOUR COMPLETED PROPOSAL 

All documents to be uploaded should be in PDF format and submitted as one document. You are required to submit both a blinded and an identified copy of your proposal to NBME’s platform, “Submittable.” Blinded versions should redact or omit any identifying names of individuals and institutions.

 

If you have not previously used Submittable, please create a profile by clicking here: https://nbme.submittable.com/signup. Once you have completed this step, complete the application form and follow the instructions for uploading your information and application document.

 

If you have previously used the Submittable platform for other grant or review work for NBME, your submissions were connected to the user email address on file. Your submissions will appear on your dashboard labeled with the title of your submission and previous submission ID number. That information may be accessed here: https://nbme.submittable.com/login

 

 

All submissions are due by Monday, March 4th at Noon (Eastern US)

 

If you have any questions or concerns, please feel free to email NBMELAGGrants@nbme.org

 

 

Presentations are approved in two phases:

  1. Proposal / Abstract Approval (This Form) - This is the initial proposal, abstract, and/or related data used for submitting to conferences.
  2. Full Presentation Approval (Additional Form Sent Later) - This is the final version that you will be presenting, including any papers, slides, etc..


This form will be used for Presentation Proposal / Abstract Approvals. To upload your full presentation, an additional form will be sent to you to complete at your leisure. A notification will be sent 3 weeks prior to your conference date as a reminder to upload your materials if not already completed. 


Proposal / Abstract Approval Timelines

Please budget about 2 weeks for the initial review process.

  1. VPs, Program Owners, and/or other reviewers complete their reviews within one week of assignment.
  2. The presentation is assigned to an SVP for final review and approval. The final review and approval is due within one week of assignment.
  3. The review decision is communicated to the submitter via email from submittable@nbme.org and will include any comments from the submission review process.


Full Presentation Approval Timelines

An additional form will be sent to you to complete at your leisure once your initial proposal has been accepted. A reminder will be sent three weeks prior to your conference date to upload your final materials if not yet completed.


For full presentations uploaded via the additional form, please budget at least 2 weeks for a full paper presentation, and 1 week for slide presentations. 


Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.

Please budget about 2 weeks for the publication review process. We allow the VP & Programmatic Reviewer 1 week to review and approve the submission prior to it being assigned to a SVP Reviewer. The SVP Reviewer has 1 week to review and provide the final decision on the submission.    


If a time-sensitive decision is needed, please contact the Office of Research Strategy Staff immediately at ORS@nbme.org so we may assist in expediting the process.   


Collaborate on Your Submission! If you wish to collaborate with others on this form, click on 'Invite Collaborators' on the top right of the form. You can then assign a collaborator via email invitation and work together in real-time or save a draft for later completion. If you are a Collaborator on this form, please click on Save Draft when you have finished entering responses. The initiating submitter will then be able to review and submit the form. At this time, only the initial submitter has the ability to submit the presentation or publication in the system for review & approval.

NBME Philanthropy Funding Application

For years, NBME has been vested in philanthropic giving and contributions, sponsoring several initiatives which support our mission and advance the field of assessment science.  Initiatives include the Stemmler Fund, Latin America Grants and Strategic Educators Enhancement Fund (SEEF).

In 2022, NBME developed a philanthropy strategy focusing on four target areas for our giving. NBME’s philanthropy strategy target areas over the next few years will:

  • Advance assessment and medical education research;
  • Provide resources to fortify the success of traditionally underserved learners;
  • Support capacity building and resources for pathway (pipeline) programs to impact diversity, equity, and inclusion in the medical and assessment professions; and
  • Give locally to organizations that advance health equity and access and other social determinants of health to strengthen health outcomes for Philadelphia communities.

Philanthropic Giving

Our giving and grantmaking will be to organizations advancing the above priorities